Assignment Reminder Emails

SparkLearn can automatically notify learners when assignment due dates are approaching, helping keep everyone on track without manual follow-ups. Reminder emails go out to all users who still have incomplete assignments and can be configured to match your training timelines.

How Assignment Reminders Work

When reminders are enabled, SparkLearn sends automated emails to users who have not yet completed assigned materials. These messages include the assignment name, due date, and a prompt to complete it.

You can customize:

• When reminders are sent

• How many reminders are sent

• Whether reminders are skipped on weekends

This flexibility ensures learners receive timely nudges without unnecessary noise.

Enabling Assignment Reminders (Site Owners only)

1. Open the Communication menu item.

2. Select Reminders.

3. Toggle Enable assignment reminders to On.

4. Save your changes.

Once enabled, SparkLearn handles the rest automatically.

Configuring Reminder Timing

You can schedule multiple reminders prior to the due date.

For each reminder, select the number of days before the due date you want the email to be sent:

• Reminder 1: X days before due date

• Reminder 2: X days before due date

These can be spaced however you prefer—for example, 7 days, 3 days, and 1 day before the assignment is due.

Tips for Timing

• Set earlier reminders for longer or more complex assignments.

• Use the final reminder as a last-minute prompt to reduce overdue submissions.

• Avoid Sending Reminders on Weekends

  To keep communication relevant and avoid low-engagement times, SparkLearn allows you to skip weekend reminders.

  • Enable Avoid sending reminders on weekends to ensure reminders only go out Monday–Friday.

  • If a reminder would have been sent on a weekend, SparkLearn automatically sends it on the folowing Monday.

  Use this option if your learners primarily work weekday schedules.

• Last Checked Status

  Assignments are automatically checked once per day and reminders are queued for users with assignments with upcoming due dates. You can requeue reminders to immediately check again for reminders that should be delivered today (which may send duplicate reminders to some users).